The number of companies that say
it’s harder to find information they
own than information they don’t.
Source : The Association for Information and Image Management
The amount of time knowledge workers
can spend searching for information.
Source : IDC
The number of companies that never
recover from catastrophic data loss.
Source : University of Texas
The maximum fine for contravening
data protection legislation.
Source : Information Commissioner’s Office
When Your Information Is In A Safe Place ,
So Are You
Storing information sounds easy. However, there’s more to it than meets the eye.
For example, your storage space needs to be cost-effective. Security must be of the highest level. Records need to
be accessed quickly for optimum efficiency in both paper and digital formats. While compliance is a bigger issue
than ever, with the Information Commissioner’s Office raising the maximum fine for breaching the Data Protection
Act to £500,000.
What’s needed is records management expertise – something organisations don’t always have.
As one of the world’s leading providers of outsourced information management, Iron Mountain has the expertise to
provide the services you need to maximise your data assets while improving security. Whether it’s secure storage,
document scanning, fast access or scheduled destruction, we’re here at every stage.
Space Problems ? Use Ours
Space is costly and can be hard to find, particularly
in city centres. Why spend a large part of your
budget on in-house document storage when Iron
Mountain has already made the investment for you?
We have more than 100 facilities throughout
the UK so there’ll always be one that’s
convenient for your business.
We store more than 12 million cubic metres
of paperwork worldwide. That’s enough to fill
Wembley Stadium more than 10 times. Yet every
single box or file has been indexed, so it can be
retrieved and delivered as the original paper
document or scanned and sent as a digital copy.
“ We already store 12 million
cubic metres of paperwork.“
Stay Compliant, Yet Cost -Efficient
Management of business records is under closer
scrutiny than ever.
Laws and regulations are becoming increasingly complex
and the penalties for non-compliance ever higher, yet the
pressure to keep costs down remains unrelenting. The
problem is how do you reconcile the two?
At Iron Mountain we’re committed to helping you stay
compliant yet cost-efficient. Our experienced people have
understanding of the issues facing different industries,
enabling us to help you maximise the potential of your
information assets, reduce costs and minimise risk.
“ Maximise information assets
while minimising risk.”
Easily Accessed, Yet Securely Stored
Although your information is stored in a high-security
Iron Mountain facility, it’s easy for you to access.
Our storage facilities employ some of the industry’s most
advanced protection systems, and records are transported
in highly secure vehicles.
All our employees undergo full background checks and
ongoing training to ensure they maintain stringent security
standards and customer focus. We know we’re not just
handling documents, we’re managing and protecting your
vital business assets.
To request your information, all you have to do is access
your account on our easy-to-use online portal or call our
customer service team. Either way, you’ll have fast, reliable
access to the documents you need.
“ We’re not just handling documents.
We’re handling vital business assets.”
Control Information, And Costs
According to Forrester Research, unstructured
content volume is growing by over 200% per
year. With so many paper documents and digital
records being generated, it’s easy to spend too
much on in-house storage and administration.
With Iron Mountain your information is held in our
secure records centre, while ordering via our easyto-
use portal gives you complete control of all
your records. You’ll always know precisely where
everything is, and when you need something you
just order it. Simply call us or use our online portal.
Less searching means there’s more time for working.
“ Less searching means there’s
more time for working.”
Manage Your Information
On Paper , Online , On Demand
Our information management services can be easily adapted
into your own unique records management programme.
From indexing your information to providing secure, accessible storage and
scanning, we’ll help you develop a customised programme that fits seamlessly
into your day-to-day operations and adds ongoing value.
The first step is helping you build a unique
information storage programme that
works for you.
We’ll help you identify what types of records
you have and how you want to use them.
We’ll help you create a schedule for
when records can be destroyed, and
put together a records management
solution that is cost-effective and helps
you address your compliance needs.
Storage To Suit You
We offer a range of storage options to suit
all your needs.
Closed-box storage is ideal for documents you
are required to keep but don’t access on a
Open-shelf storage comes into its own for
documents that you access regularly, such as
employee or medical records.
You can also opt for batch scanning – ideal
when you need inexpensive and regular access
to a particular catalogue of documents, or
when multiple users need access to the same
You Need It
We offer various retrieval options.
If a document is already scanned you can
access it through our easy-to-use online
portal. Alternatively you can request
scanning on demand and we’ll make it
available the same day or the next day.
Digital documents are faster to view, easier
to share and reduce your carbon footprint.
Or of course, we can deliver the original
documents to you via our own highsecurity
vehicles. Either way, you’ll have
exactly what you need when you need it.
Seamless Service And Set Up
Making the move to Iron Mountain
is easier than you might think.
As part of the process our trusted team of
experts will operate as partners within your
organisation. We can help you define your new
information management policy and support you
through its implementation. This way, challenges
can be easily identified and addressed.
You’ll hardly know we’re around. But you’ll
certainly notice the difference afterwards.
Keep Track Of Your Information At
Every Stage Of Its Life
Fast, reliable access to your information is crucial. That’s why we use the most
stringent operating procedures to ensure that all your records are accurately
processed and can be easily traced.
From pickup to storage every item is checked, rechecked and checked again, keeping the chain of custody as
secure as possible. When your item comes back to us, the whole process is repeated exactly. And securely.
Request Document Storage
Get in touch via our online portal or call
us and we will arrange to collect your
documents. Our driver scans your boxes’
barcodes on arrival and takes an electronic
signature to confirm receipt. The first stage
in maintaining maximum security through
Boxes are loaded into high-security
vans fitted with locking systems, driver
proximity alerts, dual-key ignition
and wireless communications so that
orders are trackable in real time.
On arrival at our secure facility, all
records are sorted, indexed and given
a barcode for fast retrieval. If you need
documents scanned for flexible access
or digital backup, we can carry out a
batch scan before storing the originals.
Stored Safe And Sound
As your boxes are placed in our secure
vaults, we scan the barcode once again to
maintain the chain of custody. Meanwhile,
other measures like intrusion detection
alarms and fire detection and suppression
systems give you peace of mind that we’re
keeping things as secure as possible.
Out Of Storage
Tell Us What You Need
Simply make a request via our secure
online portal or call us. Our robust
process ensures we double-check the
reference number on your order against
the barcode on your original paper
record to ensure accurate retrieval.
Have It Scanned And Sent
If you only need an electronic copy we’ll
retrieve the paper record, scan it and make
it available to you. If your document has
already been scanned, you can simply
view it straight away, saving you time
and reducing your carbon footprint.
Or Vanned And Sent
Your boxes are secured with a security
band, scanned a second time and
loaded into a high-security vehicle.
When they reach you, our driver
scans them once more (maintaining
the chain of custody again) and takes
your electronic signature. Done!
Why Choose Iron Mountain ?
Look At Our Record
Iron Mountain has been the trusted
partner of companies large and small
for over 58 years (our first customer
joined us in 1951 and they’re still
with us today). More than 85% of
FTSE 100 companies and 140,000
organisations in 39 countries choose
Iron Mountain to manage their records.
We are trusted to store many unique
records and documents, including the
wills of Princess Diana, Charles Dickens and
Charles Darwin,the 1959 patent
of the Red Delicious apple and the
original recordings of Frank Sinatra
“ A major benefit is Iron Mountain’s secure web portal
which allows us to retrieve files easily and rapidly,
ensuring transparency and ease of access for staff.”
Omnicom Group of Companies
“ Iron Mountain is helping us to preserve our invaluable
collection of master recordings. We retrieve hundreds
of tapes every day – a cataloguing project of immense
“ Logistically, the project ran perfectly. Iron Mountain
took care of the entire conversion from collection of
files to delivery of electronic data. There was hardly
anything for us to do.”
For more information on our records
management services and advice on how
Iron Mountain can help your business,
or call 0800 270 270