Stage 1: See The Light

Topics: Outsourcing Records Management | Paper to Digital

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Your current records management arrangements may be putting your business at risk of data loss, damage or exposure that could lead to inefficiency and loss of competitive advantage and brand reputation.

The Paper Light Journey: Secure Off-Site Storage

Lots of businesses struggle with an ever-growing amount of paper clogging up their offices. It’s the kind of thing that creeps up slowly - while archives grow and regulations require you to retain more information.

The thing that most people don’t realise is that an office isn’t the best place to store your documents. In most cases, it’s just not secure enough.

So, in addition to these problems, many businesses are exposing themselves to unnecessary risks—like losing information in a fire or flood, or worse, letting it fall into the wrong hands. Any of these could land your business in compliance trouble and severely damage your reputation.

The Solution:

A records management programme will help you identify the documentation you need to keep, store it securely offsite and improve access so you can still get it when you need it. Information you don’t need to keep can be securely destroyed. It’s a simple way to free up more office space, reduce risk and work more efficiently.

Better Security:

Security and accuracy are at the heart of everything we do. All of our facilities have state-of-the-art security systems. Staff are carefully vetted and highly trained, and our procedures are rigorous. Documents are barcoded to log all movements, and a strict chain of custody is maintained.

Improved Access to Information:

Solutions are flexible, and we work with customers to get the right mix of closed-box and open-shelf storage. This means you can keep the files you need most often readily available and keep costs to a minimum. If you need a particular document, a paper record or electronic copies can be sent to authorised individuals at the click of a mouse. Our online portal is easy to use and allows you to keep track of all your documents and order deliveries or pickups. And because of our geographical coverage and our experience with all kinds of organisations, we can design the programme that works for you. It's a new way of thinking for most businesses, but once you’ve done it, you’ll never look back.

Iron Mountain Welcomes You to a New Documentality:

To find out how records management can help your Paper Light journey, download our guide now. And when you’re ready, move to Step Two of the Paper Light process.