The Legacy Data Lifecycle: From Migration to Restoration to Disposition

Topics: Data Backup and Archiving | ITAD (IT Asset Disposition)

You’ve probably noticed that your vital business data becomes less vital over time. But that doesn’t mean you should toss out this legacy data as you please. Government and industry rules and regulations compel you to archive certain kinds of data–up to several years in some cases. It’s your responsibility to devise your company’s data migration plan.

A typical plan sends your data into an archive, at which point it becomes legacy data. If and when you need it again, you’ll need to activate your data restoration plan. When a piece of tape-based legacy data reaches the end of its designated lifecycle, programmea comprehensive electronic recycling programme provides a secure and environmentally safe disposal.

Data migration and data restoration plans can strain your as in-house projects. Consider the costs and difficulty of maintaining multiple tape systems, all kept on site so that you can access legacy data in any format, on demand.. Securing expert help for your organisation is easier and more cost effective.

Data Migration Strategies: Take It Away

Your business can reduce the risks, challenges and costs of maintaining a legacy storage infrastructure by migrating tape based data archives into offsite tape storage. Doing so shifts responsibility for the permanent protection of your archives to a trusted vendor who can enforce a complete, documented chain of custody, including secure data encryption, transport and storage.

Imagine the freedom and savings when your IT team no longer needs to struggle with the upkeep of largely obsolete systems. Finally, they can focus on innovation to drive the future of the company.

Data Restoration Strategies: On Demand Access

Sending your archives away isn’t the same thing as saying goodbye. Who knows how many times you’ll need that data to answer queries from regulators or lawyers? When such a query arrives, you need fast archival data access.

Though it may not seem intuitive, data restoration becomes more efficient with your archives stored offsite and managed by your storage vendor. To retrieve what you need, simply put in a request. Your data storage supplier will then return the data promptly on encrypted media.

Given these high levels of security and access, your organisation can:

  • Decommission your legacy tape environment
  • Consolidate silos of tape catalogue data
  • Move forward with an offsite management programme

With these steps complete, you may find that data restoration turnaround time becomes as fast—or even faster—than your current in house process. Adding to this advantage, the cost of an offsite, subscription-based service is more predictable than the overhead of maintaining onsite legacy systems.

IT Asset Disposition Strategies: When It’s Time to Say Goodbye

Anyone who works in an office knows that old technology doesn’t just fade away quietly. It lingers, often in the most annoying places, until it finally disappears. But who takes it away, and where does it go? How can you ensure that live data doesn’t end up in the wrong hands, or that potentially harmful components aren’t released into a landfill or a water supply?

When you no longer need to preserve your archives, you must, by law, destroy them in a way that can never present a security risk to anyone. Enter the process of secure media destruction and IT recycling. You simply can’t risk having proprietary data fall into the wrong hands or receiving a compliance penalty for mishandled data.

A professional asset disposition team can destroy data onsite, offsite, in bulk or tape-by-tape, degaussing to complete physical destruction. Once destruction is complete, your e-waste disposition supplier should present you with a certificate of destruction to prove your compliance.

Think about your data management challenges in terms of the data lifecycle. When you work with a trusted vendor to identify the most secure and cost efficient data migration, restoration and destruction processes, your IT team is free to focus on new business goals.

Want to see the data lifecycle in action? View the infographic: Managing Your Data: Key Steps in the Information Lifecycle.