Working with companies in the Consumer Packaged Goods sector

Topics: Compliance | Improve efficiency / productivity | Paper to Digital | Records management

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Manage Your Costs Without Compromising Quality

Your Challenges

As the cost of manufacturing materials increases, you’re under pressure to look for improvements and efficiencies — but without putting your reputation, compliance or product quality at risk.
If you’re managing all your information in house, you may not have full visibility of the costs involved, and may therefore struggle to analyse and rationalise them. What’s more, you could be missing out on opportunities to make better use of your information to improve processes and underpin corporate growth.

What if you could:

  • Meet detailed compliance obligations quickly?
  • Consolidate information from your globalised supply and market chain?
  • Consult complete information for each of your products whenever you need to?
  • Access historical testing documentation for faster product development?
  • Integrate legacy physical documentation with digital records?
  • Proactively analyse and streamline costs?
  • Instantly access a full audit trail for all your physical and digital documents?
  • Streamline your processes by integrating legacy archives into a centralised, fully-digitised archive?

How We Can Help

Working with a trusted information management provider like Iron Mountain will help you reverse the increasing cost of managing diverse information challenges in house. At the same time, you’ll be able to improve the way information supports your business, so that you can confidently expand your manufacturing operations, customer base and product range. With our help you can:

  • Improve audit and compliance standards by integrating physical records into your data management processes
  • Support expansion into new markets with access to all your geographically dispersed records through an online portal
  • Accelerate product development with easy access to existing testing results and production specifications
  • Easily maintain control with instant, real-time reports on who has handled what information
  • Integrate your legacy archives into a centralised, fullydigitised archive for streamlined processes
  • Future-proof your systems by digitising and integrating all new paper documentation, from machinery-cleaning records to performance and quality control reports
  • Benefit from high-level security for stored physical documents and hosted digitised records
“Iron Mountain is a very professional company and easy to do business with. I have not heard a complaint about the service we get. Everything works very smoothly.”
Andy Adams , IT Leveraged Services
Manager , Jacobs Engineering

Take Information Integration To The Next Level

By working with Iron Mountain, you’ll be able to integrate geographically dispersed physical documents so that you can manage and locate your records at any time — and prove this capability to your auditors quickly when you need to.

  • Our experts can help you plan and manage the integration of documents from across all your geographies, so that everything from retail orders and procurement documents to testing results can easily be shared internationally.
  • Our secure online portal, IM Connect™, gives your authorised users an overview of where all your records are for full control across different countries.
  • IM Connect™ provides a full, real-time audit trail for each record that you can access at the click of a button.
  • The flexibility of IM Connect™ means you can index and tag your physical and digital records using your company’s preferred terminology for straightforward integration with existing systems.
  • If you’re moving towards fully digital working for improved access and integration, we can scan and upload your physical records as they’re created, or back-scan entire archives.

Our records management professionals are always on hand to support you with special projects, such as integrating information archives following a merger or acquisition, or implementing new indexing and classification processes for the future.

Globalise With Confidence

With our help you’ll be able to implement unified information management processes and demonstrate compliance across your operating locations.

  • With facilities in more than 36 countries, we’ll help you store, share and manage your records consistently across your footprint at our secure sites or on your own premises.
  • We can help you create a flexible, secure information storage program that will adapt to fit changing business and regulatory needs as your business expands internationally.
  • Your physical records can be stored close by and quickly returned — either as hard copies or as scanned images for simplified information-sharing.
  • We can digitise your records and information for online access at the touch of a button from any of your locations.
  • You’ll benefit from the same high-quality processes and compliance with regulations and standards across all your operating countries.

Our operations meet standards and regulations such as ISO 9001:2008 and ISO/IEC 27001:2005, OHSAS 18001 (health and safety), ISO 14001 (environmental management), and the UK’s EN 15713 (secure destruction of confidential material), so you can be confident in our industry-leading best practice.

Accelerate Product Development

Accessing your existing information will speed up product development while keeping your business compliant and your product quality high. With testing results and customer feedback easily to hand, you’ll be able to make improvements to processing and manufacturing.

  • Our online portal, IM Connect™ allows you to index and tag records using your company’s preferred terminology and instantly access them whenever you need to.
  • IM Connect™ lets you make data fields obligatory, so you know you’re accessing full information on a product line.
  • For instant information access, we can digitise your documents for storage in our secure electronic archives or for import into your own enterprise content management or other systems.
  • Your physical records can be stored close by and quickly returned — either the physical originals, or as scanned images for simplified information-sharing.

Our digitisation and scanning services produce files that meet the BSI DISC PD0008:2004 standard on the legal admissibility of electronic documents.

Find Out More

To find out more about how working with a trusted partner like Iron Mountain can help you streamline and optimise information management, leaving you free to focus on maintaining product quality and business growth, contact us: www.ironmountain.co.uk or call us on 08445 60 70 80

About Iron Mountain . Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. Founded in 1951, Iron Mountain manages billions of information assets, including backup and archival data, electronic records, document imaging, business records, secure shredding, and more, for organizations around the world. Visit the company Web site at www.ironmountain.com for more information.

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