In today’s increasingly competitive and globalised
market, solicitors and law firms face many challenges.
Efficiency and cost control are at the top of the
agenda, making it vital to reduce overheads and
administration, optimise your use of office space, and
maximise fee-earners’ billable hours.
Smarter information management can you meet the
- Improved client service
How can your firm have faster access to critical
documents? With budgets squeezed, clients are
demanding faster responses and expect you to have
all relevant files available when they call.
How do your lawyers benefit from consistent
processes and security standards internationally?
As overseas markets become an important source
of growth, teams of lawyers need to be able to
access and securely store documents across multiple
- Increased litigation volumes
Is your firm ready to take advantage of growing
litigation work? Higher volumes of litigation require
the ability to manage and access greater volumes
of information in all formats: not just paper and
scanned documents, but audio, video and digital
- Mergers and Acquisitions
How do you ensure the integration of a merger
does not become a hindrance to your lawyers?
Following a merger you need to assimilate another
firm’s archive and ensure that high security
standards and the ability to gain fast access are
Why Iron Mountain?
Iron Mountain will help you meet these challenges
with a secure managed service for your critical files.
You’ll benefit from faster, easier information access
and less administration, making your firm more agile
- We’ll help you control, store, archive and retrieve
your information more efficiently and costeffectively.
- We offer specialist services that address
intellectual property issues.
- We support you with classifying and indexing
information during a merger, or helping you
implement a compliant document storage
“Over the years, we have
regularly tested the market, and
Iron Mountain has continued
to come out on top in terms of
flexibility, price, and the quality
of service it provides.”
Nabarro LLP , European Law Firm
Your trusted information management partner
Magic and Silver Circle law firms and organisations in every major sector, including over 80% of the FTSE 100
companies, rely on Iron Mountain as their secure information management partner.
Iron Mountain’s complete information management
solution puts you in full control of your information,
whether it’s stored in your office or off-site. We’ll
help you implement a comprehensive information
management programme that’s tailored to your
Our vetted personnel follow best-practice processes
for records management and information destruction.
We provide an audit trail for clear accountability —
protecting your information at every stage, reducing
the risk of spoliation, malpractice and non-compliance.
Fast Access To Paper Documents
A secure, cost-efficient service giving you control of
documents and archives across multiple locations.
- For your active cases we provide file-by-file access
– returning individual items (originals or scans) to
you within as little as two hours. Documents such as
expired contracts that are no longer active, but must
be retained for compliance or legal discovery, can be
archived and returned on a box-by-box basis.
- We provide climate-controlled facilities with gaseous
fire suppression systems to preserve valuable
deeds, contracts and other papers. We can protect
information in all formats including audio, video and
- High security standards include vetted staff, security
fences, keycard access and CCTV surveillance.
- Specialists can work on your sites to help you
manage client and case files and other information
- IM Connect™, our customer web portal, gives you
seamless visibility and access across all the physical
and electronic records you store with us. It lets you
give all your authorised users real-time access to
the same information, wherever they are in the
Digitisation For Improved Client Service
And Litigation Support
A service that helps you manage the transition to
- Large volumes of information, such as those
involved in major litigation cases, can be stored and
retrieved more efficiently through scanning and
- Intelligent scanning allows you to digitise frequently
accessed documents. A scan-all policy can be
expensive for documents that are rarely accessed.
We provide a tailored cost-efficient solution for your
- We can store your digital documents in a secure
electronic archive. We can also export your digital
documents with their metadata to your own backend
systems, and interface with most document
- Electronic document retrieval allows faster access
to information. You can even give clients self-service
access, meeting their information needs while
cutting your own administrative burden.
- For old or fragile documents, such as title deeds, we
provide specialist preparation and handling.
Secure Information Destruction For
Off-site secure destruction for your documents and
digital media gives you peace of mind wherever your
offices are located.
- We support data protection legislation with
certificates of destruction and paper documents
shredded to a non-reconstructible form.
- We certify 100% recycling of shredded paper, which
can boost your environmental credentials with
Find out more
To find out more about how Iron Mountain’s complete information management solution can help law firms reduce
costs, manage information more securely and efficiently, and be more responsive to clients’ needs, visit
www.ironmountain.co.uk or call us on 08445 60 70 80
About Iron MountainIron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of
managing their physical and digital data. Founded in 1951, Iron Mountain manages billions of information assets, including backup and archival data, electronic records, document
imaging, business records, secure shredding, and more, for organizations around the world. Visit the company Web site at www.ironmountain.com for more information.
© 2012 Iron Mountain Incorporated. All rights reserved. Iron Mountain and the design of the mountain are registered trademarks of Iron Mountain Incorporated. All other trademarks
are the property of the respective owners.