Outsourcing Records Management

Reduce cost and risk by outsourcing your records management

Free up valuable real estate while expanding your options for secure, cost-effective records management by outsourcing. Use the resources below to discover industry insight on offsite storage, asset destruction and document digitisation.

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Chain of Custody | Iron Mountain
Chain of Custody

Topics: Outsourcing Records Management | Paper to Digital

This two-minute video describes how a network of transport, people, technology, and security helps keep your information protected—from pickup to arrival at a secure storage facility. And, when you need your information returned to you, the same safeguards are in place.

Two men in a meeting | Iron Mountain
Information Management Workbook

Topics: Risk resilience | Outsourcing Records Management | Improve efficiency / productivity

Looking for ways to save money? Keeping an eye on retention? What about compliance? This easy-to-use workbook takes you through four clear steps to improving the way you store, retain, manage and extract value from your information. It’s a tool you can tailor to your business and the challenges you face. Use it to uncover the costs of storing information. And then use it to discover how to build a new, highly effective strategy that will support digital transformation.

Records Retention Schedules Understanding the Requirements | Iron Mountain
Records Retention Schedules: Understanding the Requirements

Topics: Compliance | Outsourcing Records Management | Retention of records

Most enterprises have a basic understanding of the importance of a records retention schedule. They know that this schedule defines the organisation's legal and compliance requirements when it comes to accessing, retaining and disposing of the records. Furthermore, they understand that a solid retention schedule reduces storage volume, costs and the risks of data breach exposure. However, organisations must go beyond on the basics and fully understand the types of legal requirements involved in a retention schedule and make sure they have been thoroughly analysed.

Taking on Retention Schedule Challenges: Can You Answer These Four Questions? | Iron Mountain
Taking on Retention Schedule Challenges: Can You Answer These Four Questions?

Topics: Compliance | Outsourcing Records Management | Retention of records | Records management

What doesn't kill you makes you stronger. If this was true, grappling with the challenges of creating and maintaining up-to-date records retention schedules should have turned your business into the world's largest, most powerful organisation by now.Taking on your records retention challenges doesn't have to be a struggle. Once you create and maintain retention schedules based on relevant regulations, you can reduce the number of records you store, save space and mitigate the risk exposures of data breaches. But first you have to tease out potential stumbling blocks.