Your Retention Schedule – Current, Consistent and Global

Iron Mountain Policy Centre solution is the industry’s leading information governance retention policy management system for records retention and defensible destruction . This cloud-based research authoring and distribution platform allows you to access and manage up-to-date retention guidelines from around the world that are researched, curated, and vetted by legal experts within individual industries and local geographies as part of your Global Research service subscription.

  • Understand and interrogate legal and regulatory requirements with advanced filtering and searching
  • Associate granular legal citations directly with your retention schedule class scheme
  • Overcome the limitations of a flat retention schedules with the ability to map your organisational structure, data locations, stewards, custodians
  • Meet defensibility requirements with a full audit trail
  • Integrate with your IT infrastructure through directory access and single sign-on capabilities
  • Systematically share your retention schedules with your content infrastructure through a standardised integration connector

Web-based Retention Policy Authoring and Management

  • Create and manage retention schedules without email, older desktop technologies, or heavyweight enterprise applications
  • Build a records classification scheme or taxonomy using our rich metadata model
  • Tie legal obligations to record types to better inform retention policy rules
  • Set retention rules based on record type or jurisdiction—or both

Validate and Build Consensus Online

  • Use commenting and feedback capabilities to validate data with dispersed stakeholders
  • Allow anyone inside or outside your organisation to securely access Policy Centre through a browser and Internet connection
  • Set role-based permissions to safely manage access to certain parts of Policy Centre
  • Engage in threaded discussions around specific objects and incorporate feedback online
  • Queue unapproved changes before official publication

Distributed Digitally

  • Integrate your retention schedules in real time with downstream applications or your intranet
  • Easily extract data into your downstream system through our open application programming interface (API)
  • Access a dedicated developer website and documentation
  • Stay in sync across the enterprise without transferring flat files

Full Audit Control and Security

  • Stay in control of your records management programme and maintain defensibility in court.
  • Every user event is logged and reported, allowing complete documentation of all changes to data in your Policy Centre portal
  • Data security levels are comparable to other best-in-class financial data applications, including 256-bit encryption and a world-class SAS 70 server infrastructure

Reporting, Importing/Exporting Data, and Searching

  • Enjoy flexible reporting options with Jasper BI Reports module
  • Import existing legal data and file plans through a variety of formats, including Microsoft Office®, XML, or flat files
  • Export data in a variety of formats, including Microsoft Office, XML, or flat files
  • Create HTML and print-based reports
  • Run sophisticated searches using filtering and advanced search options