Press Releases
Premier document management expo showcases Iron Mountain innovations to slash storage costs, save time and ensure document security
Industry leader profiles unique, integrated Document Management Solutions at 'Documation UK 2007'
London, UK - 17th October, 2007 - Iron Mountain Incorporated (NYSE: IRM), the global leader in information protection and storage services, demonstrates its Document Management Solutions (DMS) at the 'Documation UK 2007' event, at Olympia in London today. Iron Mountain's DMS ensure that companies' document management helps drive their business by cutting costs, increasing efficiency and tackling key challenges.
Iron Mountain's solutions adapt to remove barriers to effective document management that include:
- Storage of unnecessary documents: many companies keep far more documents on site than they need, increasing costs and wasting staff time. Research shows that European financial and professional services companies estimate nearly 50% of their documents to be active, but store up to 83% on-site, hoping it will offer faster and easier access and better control. The reality, however, is that the average organisation loses one document in 20 and spends 25 hours recreating them.
- Problems associated with Integration of paper and digital storage systems: another challenge facing businesses is the complexity of integrating an existing hybrid storage environment - mixing paper-based and electronic records, active and rarely accessed documents, plus customer-based and off-site storage with multiple vendors.
Iron Mountain's Document Management Solutions overcome the problems of archiving both physical and electronic records, while also offering cost-effective access to records at any time. This unique combination delivers physical storage, intelligent conversion and secure digital storage of active documents. DMS evolve to fit each business and its unique needs.
"At Iron Mountain, we want to provide customers with the peace of mind that their documents are secure. Our Document Management Solutions tailor our services to ensure the customer is receiving the most effective service for their business. We aim to save them storage space, time and money and we provide the convenience of anytime, anywhere access to their archived information, which can help with the smooth running of their business and can be critical to business success,” Iron Mountain's DMS Subject Matter Expert, Steve Harris, explained.
This sentiment was echoed by Iron Mountain customer, Claire Armstrong-Brealey at Generics (UK) Ltd, “We had struggled to find a one-stop shop to satisfy our archiving needs, without having to involve third-parties that complicated the document management and retrieval process. Iron Mountain provides us with a trustworthy, effective and intuitive service that eliminates the need for cumbersome in-house document management and storage. We have readily available, centralised access to our information as and when we need it, via the Digital Record Centre.”
Some of the key benefits of Iron Mountain's Document Management Solutions include:
- An on-demand pay-as-you-go service, which provides customers with the flexibility to have their documents scanned as they need them - helping to reduce scanning costs of unnecessary or unused materials.
- Effective tracking of internally managed documents to help structure internal document management systems, handle all internally and externally stored records and add, search and retrieve documents on a daily basis to ensure compliance with document management policies.
- Converting paper documents into electronic form and storing them in an electronic archive to allow users remote access to their vital documents at any time and from any location.
Steve Harris concluded, “With more than 50 years experience, Iron Mountain understands that customers face an increasing battle with the pressures associated with document management and compliance. We tailor our solutions to ease the burden of compliance, reduce business overhead costs and meet ever-changing individual business needs, whilst keeping the customer in control of their valuable information.”
Iron Mountain is exhibiting at Documation UK, the largest dedicated exhibition of its kind in the UK covering end-to-end enterprise content management, from the 17-18 October at Stand 527, in London's Olympia. www.documation-uk.com
Iron Mountain Europe is a subsidiary of Iron Mountain Incorporated (NYSE:IRM), the global leader in information protection and storage services. Iron Mountain Europe services 56 markets within 18 countries across Europe.
Iron Mountain helps organisations around the world reduce the costs and risks associated with information protection and storage. The company offers comprehensive records management and data protection solutions, along with the expertise and experience to address complex information challenges such as rising storage costs, litigation, regulatory compliance and disaster recovery. Founded in 1951, Iron Mountain is a trusted partner to more than 100,000 corporate clients throughout North America, Europe, Latin America and Asia Pacific. For more information, visit the company's Web site at www.ironmountain.com.
