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Develop a compliant retention and disposal program
Iron Mountain Consulting Services can work with your organization to define, develop, and implement a compliant retention and destruction program - one that is consistent, reasonable, and up to date. A compliant program not only protects your organization during litigation, but also improves access to records-based information, reducing the cost of records storage.
Our consulting services professionals employ proprietary records management databases and industry best practices to develop your program. The process includes:
Records classification
We develop a functional classification scheme that identifies and classifies all or your organizational records, regardless of media.
Records discovery report
We analyze the information collected during the records discovery process and finalize the records classification scheme.
Policies and procedures
We provide a working set of documents to guide your employees through the creation, storage, and disposition of records.
Retention schedule and legal research
We develop an extended version of the records classification scheme, including the business, legal, and subsequent official retention conclusions for your organization - with documentation of the supporting legal research. Iron Mountain publishes the final records retention schedule to the Iron Mountain Connect™ web portal and can provide a searchable records management website for inclusion in your Intranet.
Audit metrics
We develop a set of audit metrics to allow your organization to monitor ongoing compliance with all components of your program.
Records management training
To support deployment of your program, we will provide “train the trainer” sessions to educate your records retention personnel. Additional employee training is available.
Program maintenance
We also provide program maintenance services so you can ensure your records retention program remains compliant.
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Consulting Services
