Digital Mailroom Services
Document Imaging
MANAGE YOUR ORGANIsATION’S MAIL WITH EASE AND SPEED
COVID-19 is forcing organisations to rethink their daily routines. Site access for many organisations has been restricted, forcing your teams to work from home. Important mail such as live checks and letters of credit are still being delivered but your team is unable to receive mail. It is imperative that your mail isn’t sitting during this time of crisis and you need a solution that can be implemented quickly.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure and a modern, secure cloud storage repository, our Emergency Digital Mailroom service enables your organisation to continue to access critical mail through these changing times. You’ll be able to centrally access your mail, enable remote access to your employees and improve your information governance, security and privacy.
HOW EMERGENCY DIGITAL MAILROOM SERVICE WORKS
At times of crisis, such as COVID-19, we offer our customers an Emergency Digital Mailroom service. This emergency service allows mail clerks continuous access to your organisation’s inbound physical mail. Once the mail has been digitised, it can be accessed through our modern, secure cloud storage repository, Iron Mountain InSight® Essential Edition.
You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements.
EMERGENCY DIGITAL MAILROOM SERVICE FEATURES AND BENEFITS
Iron Mountain Emergency Digital Mailroom service is a subscription solution that allows organizations to continue to access critical physical mail. This service enables you to:
Go paperless
Leverage Iron Mountain scanning experts, processes and infrastructure to convert your inbound physical mail to digital through our extensive network of imaging centres.
Quickly search
Securely protect your information
DIGITAL MAILROOM SERVICE
In non-emergency times our Digital Mailroom service enables your organization to transform your organization to a more digital way of working. This service is for physical and electronic information and offers capabilities such as routing and uploading mail into your automated business process workflows and backend systems such as your Enterprise Resource Planning (ERP) and other systems.
Cut Paper Mail off at the Pass.
Gain control by automating incoming paper mail. Digital Mailroom is an automated postal system that scans and indexes documents on the fly and automates mail distribution throughout your organization. Manage both paper and electronic mail through the same process, allowing you to standardize and reduce the risk of noncompliance with organizational policies. Increase efficiency and document control with mailroom automation.
With Digital Mailroom, you will be able to:
- Reduce decision time
- Ensure accurate data tracking
- Improve customer service
Learn more about Digital Mailroom with this Solution Brief.
Additional Services We Provide
Iron Mountain Insight Enterprise Edition
Leverage powerful AI & ML capabilities powered by Google to mine your data and uncover new revenue stream opportunities and cost savings.
Document Scanning Services
Our extensive network of imaging centers, scanning and indexing services, secure storage options and workflow automation solutions can help accelerate your transition to a more digital workplace.
Cloud Data Management
Records and Media Storage
Securely store your physical and electronic records, media tapes, vital records and other assets offsite, with easy access when needed.
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