Records and information management
Workplace transformation with Iron Mountain Clean Start
Transforming your workplace
Reduce real estate costs and optimise your workspace
The world has changed, and the way we work has too. Today’s new normal means rethinking office space to ensure employee well-being, reduce costs, and support a productive workforce.
Iron Mountain Clean Start® can help you navigate today’s changing workplace requirements, from dedensifying and reconfiguring the office for social distancing to office closures or moving to a more digital way of working.
Our skilled team will conduct an assessment of your workplace and provide recommendations on how you can maximise real estate by clearing out materials occupying valuable space, including paper records, filing cabinets, servers, PCs and IT assets, office equipment, cabinets, furniture, artwork and more.
We’ll manage the clean-out process and facilitate the secure destruction or donation of the items you don’t need and the temporary or permanent storage of the ones you do.
With Iron Mountain clean start, you can:
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Reduce your real estate footprint to lower costs
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Repurpose space for higher-value alternatives and social distancing
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Recoup closets and storage space stuffed full of outdated IT assets, and unneeded office furniture and equipment
Supporting digital transformation
The COVID-19 crisis has accelerated digital transformation to support virtual workforces. After assessing how your organisation creates, stores, and uses information, we’ll recommend tools such as active file management, document scanning, and workflow automation to improve efficiency and support remote employees with anytime, anywhere access to information.
- 90%A recent IDG Study indicated that 90% of organisations are planning on making changes to their workplace within the next 6–12 months.
What does the future of your workplace look like?
Select your workplace goal to learn how Clean Start can help
Optimise and clean up the workplace
Years of normal operations and employee turnover can leave the workplace cluttered and disorganised.
In addition to negatively impacting productivity, collaboration, and space usage, employees may not be motivated to return to and work from a messy office.
A recent study from the Economist indicates that 93% of organisations are ready to clean up legacy information assets; however, executing a cleanup project in-house could consume valuable resources and even lead to the risk of data breach.
Our Clean Start experts can help you maximise your space and reduce clutter through the secure and sustainable consolidation or recycling of:
- Paper records
- File cabinets
- Outdated IT assets
- Employee workstations
- Other information assets
- Office equipment
Moving or restacking an office space can be stressful, and the last thing you need is the risk of exposing your organisation to a data breach during project execution.
Unfortunately, confidential information located in filing cabinets, storage closets, and at employee workstations not only creates risk, but also wastes valuable space.
While some organisations turn to traditional moving or real estate services companies for help, most don’t have the expertise, trained, and vetted employees, or secure chain of custody to handle paper records, IT assets, and other sensitive materials.
Iron Mountain Clean Start can help with a complete set of services that you need for a successful move or restack, all under a single vendor and following our unique approach to project planning and execution:
- Pack, move, and store records offsite
- Securely shred outdated documents
- Sort, pack, and move employee workstations
- Disposition or remarket obsolete IT assets
- Move furniture and equipment from site to site
- Store pallets and equipment offsite
- Decommission furniture, fixtures, and equipment
- Transition to a digital workplace
Clean Start can support a successful and secure move or restack project execution while also helping you optimise space usage in your new or refreshed workplace.
As employee work habits evolve, so does the need for physical office space.
A recent CBRE survey found that 87% of corporate real estate leaders are focused on portfolio optimisation as a top priority; however, closing an office location is never as simple as turning the lights off and locking the doors.
Sensitive information assets located throughout the facility, often commingled with personal employee items and office equipment, can expose your organisation to a data breach if not properly handled and managed.
While traditional moving companies and real estate service companies can support office closure projects, most don’t have the expertise, trained and vetted employees, or secure chain of custody to correctly handle and manage your organisation’s most valuable assets.
- Pack, move, and store records offsite
- Securely shred outdated documents
- Decommission furniture, fixtures, and equipment
- Disposition or remarket obsolete IT assets
- Move furniture and equipment from site to site
- Sort, pack, and move employee workstations
- Store pallets and equipment offsite
- Move and/or store artwork
Best of all, Iron Mountain can provide all these services and more under a single vendor with our unique approach to planning and executing your office closure.
Global merger and acquisition (M&A) activity is experiencing record levels as companies look to leverage M&A to drive transformational change, per a recent Deloitte survey.
However, M&A integration and the change organisations strive for can be impeded by obstacles such as an influx of files and other information assets, new information retention and security policies, and overlapping processes and tools for sharing information.
In fact, security and compliance considerations, information integration, and real estate portfolio optimisation are three of the top challenges that organisations have identified facing during M&A integration.
Turn to Clean Start to successfully navigate M&A activity. With experts and resources located throughout the world, Clean Start can help you to integrate space, assets, information, and policies. Our team can help to:
- Dispose or recycle obsolete or redundant assets
- Unite compliance and retention policies
- Eliminate stand-alone processes and policies
- Securely close unneeded office locations
- Identify and address security breach risks
- Adapt to a digital future across the organisation
Whether you need support for a single office or a standardised process to support the integration or closure of multiple locations, turn to Iron Mountain to simplify project management under one vendor.
How Clean Start works
2. Summarise
3. Plan
Workplace evolution
Ready for your clean start?
It’s easy to get started
After learning about our Clean Start capabilities, take the free Clean Start self-assessment to receive your complimentary, customised risk and recommendation report from Iron Mountain.
Frequently asked questions
Whether you’re rethinking or closing office space, navigating mergers and acquisition (M&A) activity, need to become more organised, or want to implement standard processes for managing information and data during real estate changes, we’re here to help.
What is workplace transformation?
Workplace transformation is the process of creating or improving office spaces to meet the dynamic needs of organisations and a changing workforce. It’s a planned activity often led by real estate and facility management professionals in collaboration with leaders throughout the organisation, as well as by service providers like Iron Mountain.
What drives the need for workplace transformation?
Workplace transformation can be driven by changes to your real estate footprint due to organisation expansion or consolidation, merger or acquisition activity, relocation, office closure, or redesigns of an existing office space.
Company initiatives such as a shift to hybrid, remote work or improving resource optimisation can also require organisations to reevaluate their space. If there’s dust on it, figuratively or literally, it may be time for a workplace transformation.
What are the risks of workplace transformation?
Years of normal operations and employee turnover can leave the workplace cluttered and disorganised. Confidential information and assets located in filing cabinets, storage closets, and at employee workstations not only creates risk, but also wastes valuable space.
While traditional moving companies and real estate service companies can support office closure projects, most don’t have the expertise, trained and vetted employees, or secure chain of custody to correctly handle and manage your organisation’s most valuable assets as you make changes to your real estate.
How can workplace transformation support my organisation’s shift to hybrid work practices?
While traditional moving companies and real estate service companies can support office closure projects, most don’t have the expertise, trained and vetted employees, or secure chain of custody to correctly handle and manage your organisation’s most valuable assets as you make changes to your real estate.
While working virtually, employees will expect easy and quick access to both digital and physical information, in addition to tools that facilitate seamless collaboration.
Wherever or however they work, it’s important that organisations stay in tune with employees’ preferences and industry best practices as they transform their workplace.